Meetings

• Meetings should be as short, focused, and small as possible.
• The host is typically the moderator, unless otherwise determined.
• Nominate a note-taker prior to the start of the meeting.
• Share a draft agenda prior to the meeting (with consideration for time zones)
• Review the agenda at the top of the meeting, asking for other items and the order.
• During the meeting, collect to-do’s, blockers/asks, and DRIs.
• You can add feedback as an agenda item, and ask the participants to take a few minutes to jot down feedback for the next meeting.
• When asking for a meeting, send a message with:
  1. Purpose. State reason for meeting. Include necessary information, links, context, …
  2. Duration. State restrictions (i.e. “at least 30 min”, “at most 50min”).
  3. Date. State restrictions (i.e. “must happen before Aug 8.”)
  4. Suggestions. Pick three reasonable choices given restrictions and suggest them up front.

Update Meetings

• Progress: what did I accomplish this week?
• Plans: What tasks am I doing next week?
• Problems: what is blocking progress?
• Other: what else should the team know?

Decision Meetings

• Progress on achieving current quarterly objectives.
• How the product is being received in the market.
• How the most important customers are succeeding (or not) using the product.
• How the team is performing and any people changes needed.
• Financial position of the company and review of metrics.